How Do I Change my Business Address in Ontario?

To move your office to a different location, there are some steps to follow to ensure everything is done properly. This includes taking steps to change your business address. Organizations of any size relocate their office to upsize their space or to have a new leasing agreement.  

While moving your office, you must also update your business address. It is important to understand the steps to change corporation address in Ontario. That is why we have provided you with a comprehensive guide to help you with the address change.

Inform the Government of Ontario of your Business Address Change

Ministry of Finance

To change your address with the Ministry of Finance, fill out the online form. This can be done online, or you can mail it to the address found on the form or fax it to 1-866-888-3859.

Service Ontario

As you have a registered business address, you have the responsibility of notifying the Province of Ontario about the change. You must do it within 2 weeks of your business address change. Use your ServiceOntario account to proceed with your change of business address, you will also have to update it for your taxes as well. Be sure to have your One-key ID with you. If you don’t have one, you’ll be able to create one.

Update your Business Address with Canadian Government

While relocating your office, you have to change the physical address. Send a notification to Canadian Revenue Agency (CRA) without any delay. You have 3 ways to accomplish this process.

  1. Go to the official Government of Canada website and in My Business Account use Manage Address service. 
  2. Call 1-800-959-5525 between 9 AM and 6 PM from Monday to Friday.
  3. Send mail or fax to the tax centre. Make sure that you have added the business name, business number, new address, old address, date of the address change, and your signature. Also indicate if other CRA program accounts need to be updated.

Communicate with your Business Partners

You have to contact your business partners and financial partners to notify them about the new address. You also need to inform your credit card issuers, banks, investment partners, grant providers, and loan providers.

Notify your Commercial Insurance Providers

The new business location will affect your commercial insurance package. Besides, you have to communicate with the property and liability insurance providers to ensure the protection of your commercial properties. You must also communicate with the insurance agency that provides Retirement Package and Group Insurance.

Utility and Telecommunication Service Providers

You must send your business address update to your gas company, electricity providers, and other utility companies. Commercial telecom providers need to be informed a few weeks prior your move. Your security systems are other things to think about beforehand as you will need to move it with you and get a new one at the new address.

Frequently Asked Questions

What are the most important institutions to update the registered office address of my company?

  • ServiceOntario
  • Ministry of Finance
  • Canadian Revenue Agency (CRA)
  • Credit card issuers
  • Your bank
  • Investment partners
  • Grant providers
  • Loan providers
  • Utilities: Electricity, Water, Internet
  • Insurance

What are the best-known types of business addresses?

The term, business address, refers to the physical office address where your business activities take place. Another one is the mailing address where you like to have your business mails. There are also books and business records of most of the businesses. You have to inform the CRA about the essential information.

When do you need to update your registered office address?

You have three scenarios where you must update the office address

  • Moving to a new location in the same city
  • Interprovincial relocation
  • Moving from one province to another

Where else should I change my business address?

You should not forget your communication channels while updating the business address. For instance, when you have a Google My Business profile, you have to update the information. B2B businesses can inform their clients and providers by sending emails or calling them directly.

Similarly, B2C businesses have to update the location on Yellow Pages and social media platforms. Moreover, your business website is another important place that has to display your new address. It will help you to get customers to your chosen location.

  • Moving to a new location in the same city
  • Interprovincial relocation
  • Moving from one province to another

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